Job Position: Junior Contract Administration Engineer

Duties and Responsibilities

A Junior Contract Administration Engineer is an entry-level role that supports the management of contracts, documentation, and commercial activities in engineering or construction projects. The position focuses on assisting senior staff in ensuring contractual compliance, tracking project changes, and maintaining accurate records.

Here’s a clear and practical breakdown:

Key Responsibilities

1. Contract Documentation Support

• Assist in preparing, organizing, and maintaining contract documents
• Keep records of agreements, correspondences, and approvals
• Track contract revisions and updates

2. Variations & Claims Assistance

• Help record and track variations (change orders)
• Assist in preparing basic claim documentation (e.g., delays, EOT requests)
• Support drafting contractual letters and notices under supervision

3. Payment Support

• Assist in reviewing contractor invoices and payment applications
• Help verify quantities and completed work with site data
• Support preparation of payment certificates

4. Tendering & Procurement Support

• Assist in preparing tender documents and bid summaries
• Help with document distribution and contractor communication
• Support evaluation of bids (administrative and basic technical checks)

5. Record Keeping & Reporting

• Maintain logs for contracts, variations, and claims
• Prepare simple reports and progress updates
• Record meeting minutes and follow up on action items

6. Compliance & Risk Support

• Ensure documents follow required formats and procedures
• Assist in tracking insurances, bonds, and guarantees
• Support identification of basic contractual risks

7. Coordination

• Communicate with site engineers and office teams for data collection
• Follow up on document submissions and approvals
• Assist senior engineers in resolving routine contractual issues

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